Finance Department

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Contact Person:

Barry Spivey, Finance Director - spiveyb@horrycounty.org
Phone: 843.915.5180
FAX: 843.915.6181

Mailing address:

Horry County Finance Department
P0 Box 296
Conway, SC 29528-0296

Physical location:

Government & Justice Center
1301 Second Ave
Conway, SC 29526

Accounts Payable: 843.915.5181
Payroll: 843.915.5183
FAX: 843.915.6180
Financial Reporting: 843.915.7019
Grants Reporting: 843.915.7014

Office Hours:

8:00 AM - 5:00 PM
Monday through Friday

Quick Links:


Accommodations Tax
Community Development Block Grant

Comprehensive Annual Financial Report:

2012 [3.93 MB] 2011 [3.32 MB]
2010 [9.81 MB] 2009 [3.23 MB] 2008 [17.3 MB] Archive

Functions:

The Finance Department is responsible for developing, maintaining, and administering all programs related to general accounting functions, invoice audit and certification of funds, cost accounting and payroll functions as well as preparation of the Comprehensive Annual Financial Report.

The Finance Department is responsible for formulating and analyzing the operations and capital budget of the County, including the review of allotments and the development of annual work programs. The office also performs research and analysis of the fiscal impact of management decisions and proposals.

The Finance Department is responsible for the identification, acquisition and management of federal, state and other grants that supplement existing County programs or assist in the funding of new ones.

Accounts Payable Check Registers:

Checks are issued every week, but the check registers may not be posted to the web site until two weeks later. If anyone would like to review a check register that is not yet available on our web site, they may contact the Public Information Office and arrange a time to come to the Government and Justice Building to review the paper copy of the check register.

Due to system upgrades, Check Registers
after May 1, 2010 are temporarily unavailable.

Weekly Reports

Week Ending 05/04/2013Week Ending 05/11/2013Week Ending 05/18/2013

Monthly Reports

October 2009November 2009December 2009January 2010February 2010March 2010April 2010May 2010June 2010
July 2010August 2010September 2010October 2010November 2010December 2010January 2011February 2011March 2011
April 2011May 2011June 2011July 2011August 2011September 2011October 2011November 2011December 2011
January 2012February 2012March 2012April 2012May 2012June 2012July 2012August 2012September 2012
October 2012November 2012December 2012January 2013February 2013March 2013April 2013

Frequently Asked Questions:

Does Horry County require a business license?

Yes, please contact the Business License Department.

How often does Horry County process vendor payments?

Vendor payments are processed each Thurday. For invoices to be included in the weekly processing, the Accounts Payable Department must receive the proper documentation by Wednesday.

What is the dollar value at which assets are required to be capitalized?

Annually, during the budget process, the County reviews the asset capitalization floor to determine the most cost effective limit acceptable. Currently, assets with a purchase price or donated value of $5,000 or greater are capitalized. A comprehensive Fixed Asset Capitalization policy was implemented in 2000 as a component of the County's Finance Policy, ordinance 46-2000.

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Accommodations Tax

REQUIRED MEETINGS April 24 & May 8
9:00 am
see schedule below

The Accommodations Tax Fund is used to account for the revenues allocated to the fund by state law for the specific purpose of promoting tourism in Horry County and for other tourism related expenditures. Revenues are derived from a statewide two percent room tax, which is collected by the state and distributed to recipient counties, less the South Carolina Department of Revenue and Taxation administrative fee and funds withheld for other counties.

Application Deadline: applications must be received by the Committee Coordinator no later than April 10, 2013 to be considered by the Committee.


Committee Meeting Schedule


Common Terms:

Encumbrance -

The commitment of budgeted funds to purchase an item or service.



Fund -

An accounting entity that has a set of self-balancing accounts that records all financial transactions for specific activities or government functions.



Fund Balance -

The excess of assets over liabilities.



Millage -

Rate used in calculating taxes based upon the value of property, expressed in mills per dollar of property value.



Supplemental -

Non-profit organizations that request funds from the County to aid in their operations.

Interesting Facts:

The imposition of the 2.5% Hospitality Fee is as follows: one half (1.5) percent of the Hospitality Fee is strictly for the Horry County RIDE Plan (Road Improvement Development Effort) in conjunction with the State program. The funds from the one (1%) percent shall be to offset the cost of providing public safety and public works services and infrastructure directly impacted by tourism.

PDF FormatDocuments:

Travel

Advance Travel Form

Request to Attend Conference

Travel Expense Form [calculates totals]

FEMA Forms

Equipment Rate Schedule

Disaster Forms including Excel Formulas

Disaster Forms for Manual Calculations

Form 90-123: Force Account Labor Summary Record

Form 90-124: Materials Summary Record

Form 90-125: Rented Equipment Summary Record

Form 90-126: Contract Work Summary Record

Form 90-127: Force Account Equipment Summary Record

Financial

Contract Lease Form

Check Request Form

Donated Items Form
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