Public news and announcements are brought to you by the Horry County Public Information Office.
On March 20, 2020
in County News
As per the state of emergency declared March 14, 2020 by Horry County, Horry County closed its facilities to the public beginning March 18, 2020. As such, the Horry County Register of Deeds Department is closed to the public. The public will not be able to come inside the Register of Deeds Office.
The Horry County Register of Deeds Office has made many of their files remotely accessible to real estate and legal professionals for a number of years. The Horry County ROD has some files that are not digitized and are only available in microfilm and hard copy formats. The ROD will begin offering limited physical access to the Horry County microfilm and digital land records and other files next week.
In response to public demand, and strictly for the purpose of ongoing business and commerce needs, Horry County will allow limited in-person access to public records and use of public equipment for researching property records beginning March 23, 2020. In keeping with the recommended federal guidelines for this recognized public health emergency, Horry County will allow up to 10 members of the public access to its digital and microfilm records on an appointment basis only for a period of no more than 2 hours at a time. There will be no access granted to the Horry County ROD offices. Microfilm records will be made available in a temporary facility that retain the required social distancing requirements for six researchers at a time. In addition, Horry County’s digital ROD files will be accessible on four computer terminals located in a separate existing Public Access room. Only four researchers will be allowed in this room at one time to again maintain social distancing for the safety of the participants.
Members of the public who need to access county facilities for these transactions can make an appointment by calling the Register of Deeds Office at (843) 915-5430 beginning at 9:00 am on Friday March 20, 2020. Reservations will only be accepted for one day at a time to insure fairness. Appointments will be offered on a first come, first serve basis and space is limited. In addition, the Horry County Clerk of Court has also agreed to allow public access for these research needs. The Probate Court will provide records electronically as requested.
In addition, those members of the public that make an appointment and enter the facility will be required to sign a waiver acknowledging that they could be exposing themselves or others to a potentially lethal communicable disease and releasing the county from any liability that may result from the use of the facility during this public health emergency. Those with appointments should arrive at the Government and Justice Building 15 minutes prior to their appointment and bring a photo ID.
While the ROD and other county offices are closed to the public, the ROD staff will be at work and will be continuing to record documents. The ROD, with the office closed, has suspended walk in recording and walk in customer service. We will record via e-file, mail, or overnight packages. We will accommodate requests for plat copies via email or phone requests. Staff will print copies, take funds from escrow accounts and place copies with receipt on table outside ROD door. Customer Service document requests will still be accepted as usual via mail requests.
Horry County continues to encourage members of the public to do business online where possible and to call those departments directly for information and coordination.
On March 22, 2019
in County News
Conway, South Carolina-The Horry County Register of Deeds Department will move to new recording software April 1, 2019. This project had its genesis in the fall of 2015 with preliminary budget requests. The new updated software replaces a system that has been in use since 2006.
This update is part of a larger Capitol Improvement Project (CIP) adopted by County Council to modernize the Register of Deeds office. In addition to the new software, a digitization and imaging project was also approved. The initial imaging has been completed and the database of images are having final improvements made with indexing of the images to commence after. When those images are added to our existing database of images, our entire registry of deeds and plats back to 1801 will be available to the public.
Currently, images are only available back to a certain date and users must utilize records in formats like hard copy books, microfilm, and microfiche. These formats are becoming more expensive to provide and must be accessed in person at the office in Conway. Like the existing digital database, the newly digitized records will be available remotely via the internet and the County website which will allow for much wider access to land records.
The new software is named Acclaim and is a product of Harris Recording Solutions. It is more compatible with new computers and is built to include an improved web version for clients. The new software is also streamlined to save time for Register of Deeds staff and to work more efficiently with e-recording software, allowing for the recording of documents without the need to visit the office in person. To prepare for the rollout, the software vendor conducted training classes.
As the conversion is completed the normal schedule will be modified for the business day on Friday, March 29, 2019, and will return with all services available at the start of business on Monday, April 1, 2019.
March 29, 2019, Schedule:
Some remote access services may return over the weekend of March 30-31 with all services, including functioning as normal Monday, April 1, 2019.
It is anticipated that changes noticed by the public will be minimal and that the end result will be a recording process that is more streamlined and better able to function with existing software. New services and access to a larger portion of the registry will also be beneficial as other parts of this improvement project become accessible to the public.
For more information, contact the Horry County Register of Deeds Office at (843) 915-5430.
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